Home-owners in tourist hot spots should be preparing their property now if they wish to benefit fully from the 2014 holiday rental market, advised the Overseas Guides Company.

New rules governing holiday lets in some countries mean owners who do not prepare in advance may not have their property ready in time for high season, particularly in popular European destinations such as Spain, France, Portugal, Italy and Greece.

Richard Way, Editor of the Overseas Guides Company, who publishes guides to buying property in 15 countries said:

Anyone who has recently purchased a holiday home they want to let is likely to have paperwork to sort out, as well as kitting out the property and arranging the practical things like organising changeovers. Leave these things too late and you’ll miss out on the most profitable time of the year – the summer. We’ve listed eight tips to help get owners started.”

1. REGISTER your property for tourist rentals. Spain, Greece and Portugal, amongst other countries, all require properties to have a licence or authorisation from the local council in order to be let legally to holidaymakers. Being caught in breach of this rule could lead to a hefty fine – in Spain this can range from €3,000 to €30,000. Depending on the location, you may also be required to give passport details of paying guests to the local police station, just as hotels must record these details. You may also need to collect a tourist tax from your guests, which you pass on to the local government.

2. DECLARE your rental income. Remember, the authorities are looking at international rental websites to track down tax dodgers. The UK has double tax treaties with most European countries, so you won’t pay the same tax twice on earnings.

3. USE A MANAGING AGENT if you live in the UK. They can take much of the hassle away from rentals, so look for one that has a good reputation locally. Normally they will charge 15 -20 per cent of the rent received, and although this can seem a lot of money, good managing agents are worth every penny. They will ensure that your property is well maintained, supply cleaners, meet and greet visitors and be on call if there are problems.

4. IF YOU DECIDE TO MANAGE IT YOURSELF, be prepared to work hard. You will need to answer all enquiries from prospective renters, keep a calendar of arrivals and departures, maintain the premises to a high standard, welcome your guests, check everything when they depart and be on 24-hour call for emergencies.

Spanish Mission Style House (PD)5. PRESENT your property well. Take really good photos for your advertisement, not only of the interior, but also of the surroundings. Cleanliness is paramount and tourists from all over the world expect high standards. Think of small things you would like to find if you were staying in your home – little extras count for a lot and earn good reviews. TV, Satellite, Wi-Fi and DVDs are often expected these days!

6. OFFER a welcome pack for an extra charge. Sometimes visitors arrive late, the shops are closed and they don’t want to go to out to eat. A basket of essentials is always welcome – eggs, butter, bread, tomatoes, salad, water, beer and/or wine.

7. INFORMATION about what is happening in your area is gratefully accepted. Leave the district’s calendar of events, leaflets about local attractions, music festivals, sports and pretty beaches. Mention all these in your advert. Direct guests to local tourist offices for more options. Don’t forget to mention local markets of all descriptions. Holidaymakers love markets!

8. GET SUITABLE INSURANCE. Your household and contents insurance policy should be provide adequate cover for holiday rentals, including the necessary third party liability and cover for vacant periods. There are UK insurers that specialise in these types of policy, or look locally.

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