Businesses deal in data. Ensuring that this data is secure, however, is an all too often overlooked aspect of doing business of any kind, especially when it comes to ensuring that your email communications are secure.

With the number of potential online threats growing at a lighting-speed rate, the email security industry is rapidly beginning to strike back, gaining valuable ground on hackers and fraudsters alike.

If you run a business, however, there are a few small steps that you can take in order to help ensure that your email remains as secure as possible.

New EmailBe vigilant

It may sound simplistic, but a little bit of vigilance goes a long way when it comes to email security. After all, preventing a problem is far easier than solving one once it has arisen.

When it comes to email security, vigilance comes in many forms. The issue with the most negative (yet easily avoidable) impact that can arise for any business is perhaps the inputting of sensitive information into pop-up windows, which are generated by links embedded in emails. As an organization, a general rule of thumb should be to avoid clicking on any links that are contained within an incoming email, unless the email is from a trusted source.

Businesses receive countless emails from third-party organizations on a daily basis, offering discounts and free information of all kinds. A favourite trick for fraudsters is to embed code in an email that forces a pop-up to appear, even if the link takes you to a legitimate site. None the wiser, business owners or employees often input sensitive information into the pop-up assuming it's associated with the trusted site and the damage can be devastating to a business.

Educate your employees

While many of your employees may be tech savvy, the likelihood is that they don't even consider the possibility that email exchanges may be insecure, which is why it's important to educate your staff in this area.

Some companies choose to adopt a zero tolerance approach to storing personal information on company laptops and other mobile devices. This is a choice to be made by the leaders of your company, but, if you do allow your employees to store personal information and access any website through their company-issued devices, it's important to be extremely vigilant and explain the potential risks to your employees. After all, all it takes is for one virus embedded in a personal email to take hold and a seemingly innocuous error could turn into a security nightmare.

Create complex email addresses

While all of your employees will no doubt have their own email address which they will frequently pass out to clients and customers, it's important to remember that a complex email address makes you less susceptible to cyber attacks, as an organization.

Instead of opting for traditional email addresses, consider throwing a couple of capital letters and numbers into the equation, as a means of making it more difficult for bots to be able to acquire your employees' email addresses.

The same is true of passwords; creating strong passwords, which use varying letter and number combinations, is also extremely important in improving email security within your organization.

Get unified

For those commercially wise business owners who understand the true value of email security within an organization, adopting a unified email management system, such as the one offered by Mimecast, is the sure-fire way to dispel all of your email security worries.

Mimecast offer a cloud storage service for your emails that greatly improves security, saves your business money, helps you to run it more efficiently and ensures that your worries over reliability are removed from the equation.

While many of the steps we've outlined will help to make your business's email system more secure, Mimecast's unified email management is the smart choice for those business owners who'd rather spend their time focusing on more important matters, like ensuring the success of their organization.

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