Are you looking after your business information and critical data?

Businesses often are required to deal with huge amounts of business related information on a daily basis.

This information could include employee information, customer data, invoices, stock control information and other critical data that would cause the business a great deal of harm if it were to fall into the wrong hands. This is why it is extremely important that your business knows how to handle their documentation correctly in order to avoid catastrophe.

Document (PD)

The Risks

Risks come in various modes. For instance, hackers who wish to gain access to these essential files and documents could target your business data and information. Their reason for doing this could be anything from committing fraud or simply so that they can make businesses suffer – just because they can. Confidentiality is important and this can be breached by not only electronic threats but by your own staff members, for example. Even having the information kept in hard-copy format is a risk in itself as you could lose the document or damage it.

How to Reduce the Risks

Reduce the chances of your business documents being tampered with by investing in an accurate and effective online management system, such as the one provided when you choose Kelly’s Document Shredding. This allows you to set review dates for each piece of documentation stored online, enabling you to manage it efficiently and accurately. If your business needs to destroy information for whatever reason, the Account Administrators will order a secure shredding service which ensures nobody else will ever get their hands on your important documents.

Advice on Protecting your Business

Your business is required to have the correct rights set in place concerning data and information security. According to it is important to identify your key information assets and focus on protecting it. Having someone “accountable for information and have a good governance structure” will go a long way towards permanently protecting critical data and documents. This assures that your data users are aware of how to continue to keep data safe using the correct procedures in which to do so. You may want to consider putting up firewalls as the first point of action against potential hackers and unwelcomed third party entries.

Additional Security Measures

To ensure that your essential business data is kept secure at all times, you must back up your back up. Having more than one copy saved somewhere will keep your mind at rest whilst always ensuring that you have a back up document in case of any incidents where the original is lost, stolen, damaged or tampered with. Data drills are also useful tools to have incorporated into your company’s security system. These will alert you to any suspicious activity on your site or with regards to your documents. According to only 63 per cent of small businesses complete data recovery testing on an annual basis, compared to 82 per cent of enterprises. This, along with a recovery strategy in place, will increase the chances that your business can quickly recover from any intrusions, no matter how unlikely that is to happen in the first place.

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